Write a letter for a curtain material manufacturer, with a quotation enclosed therein, giving favorable comments on the goods offered and recommending their client’s acceptance

Dear Sirs

We thank you for your enquiry of 30th November and enclose

our quotation for curtain materials.

We have made a good selection of patterns and sent them to you today by post. Their fine quality, attractive designs and the reasonable prices at which we offer them will convince you that these materials are really of good value. There is a heavy demand for our supplies from house furnishers in various districts and regions, which we are finding it difficult to meet,but provided that we receive your order within the next ten days , we will give priority to it for prompt delivery.

Your early reply will be appreciated.

Yours faithfully，

1. 形式發票是為了手續起見而寄給國外客戶的一種發票。該發票通常是為了給客戶申請必要的進口許可證之用。

A proforma invoice is an invoice sent to buyers abroad for form’s sake. It is usually used to enable buyers to apply for a necessary import licence.

2. 茲附上我方第3419號形式發票一式兩份，500輛永久牌自行車10月份交貨。我們想說明一下，該形式發票有效期至19XX年9月1日止。

Enclosed is our Proforma invoice No. 3419 in duplicate covering 500 Forever Brand Bicycles for shipment during October, we wish to state that the proforma invoice is valid till September 1, 19XX.

3. 按照你方要求，隨函附上我方罐頭水果形式發票一式四份，供你方申請進口許可證之用。

According to your request, a proforma invoice in quadruplicate for our canned fruit is enclosed for your applying for an import licence.

As in an ordinary commercial invoice, correct invoicing is a matter of great importance in export trade. The smooth performance of a contract of sale will often depend on it.

同一般商業發票一樣，正確地開形式發票在出口貿易中很重要。售貨合同的順利執行往往取決于此。

It will be a good policy to indicate in a proforma invoice a prescribed period for which the price and conditions mentioned therein will remain valid. However, in order to avoid subsequent embarrassment for the seller, it is important that no inaccurate particulars be inserted even if the inaccuracies seem trivial.

在形式發票上注明所定價格和條款的有效期限是一個可取的策略。但是，為了使賣方避免事后的麻煩，在形式發票上切勿加注任何不確切的條文，即使這些條文無足輕重。這一點很重要。